Plan event-light counting, charging, activation, variant labels, staff hand-out and spare units before arrival at the venue. Use the Party & Event Lightscollection as a starting point, then confirm the exact model and requested changes before quotation.
Decisions to make before requesting a quote
| Decision | What to define |
|---|---|
| Handling unit | Choose individual pack, table kit, staff carton, zone pack or retail unit. |
| Preparation | Define charging, activation tabs, mode checks and pre-event counting. |
| Variants | Identify color, logo, guest group or venue zone without opening every pack. |
| Spares | Set a controlled spare quantity and a process for recording replacements. |
The master carton is part of event operations
Carton labels should help staff find the correct product and quantity at the correct location. A generic product name may not be enough when several colors, teams or venue zones share the shipment.
Separate guest instructions from staff instructions
Guests need simple use and disposal information. Staff may need charging, testing, reset, count and repacking instructions. Prepare each for its actual audience.
Information to include in the brief
- Pack quantity by table, zone or team
- Charging and pre-event test plan
- Visible variant and carton labels
- Guest-use and staff-operation instructions
- Spare-unit quantity and control sheet
Keep the approved product, artwork, power arrangement, accessories and packaging in one version-controlled brief. If a requested change affects dimensions, tooling, electronics, materials or performance, treat it as an engineering review rather than assuming it belongs to the standard model for the event light packing and distribution checklist decision path.
